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Administrative Assistant

Do you have a passion for making a difference in people's lives? If so, we would love to have you as part of the growing SCCS team! South Coast Community Services has an Administrative Assistant position available in our General Mental Health. As an Administrative Assistant to the GMH department, you will be responsible for providing the Director with administrative and clerical assistance. The AA's work will consist of support, using a variety of project management, communication, and organizational skills. The AA will deal with correspondence; organize official meetings or conference calls and events for example County Audits or Site Visits. The AA's work will include information management, preparing reports for distribution and other related tasks. The AA will be asked to record minutes and prepare meeting documents for review. AA must possess the ability to communicate effectively with County Officials and members of management. The AA must possess excellent communication and time management skills. Must have the ability to maintain proper boundaries and maintain positive relationships with strong or difficult personalities. The AA must be able to multi-task and simultaneously identify priorities. Must be able to self-motivate and work independently without daily supervision.
What you will do:
Provide administrative and clerical assistance to Director, Assistant Director, and Supervisors.
Draft Administrative-Program communication.
Screen telephone calls and forward to Director as appropriate.
Support Program Supervisor upload CANS/ANSA data.
Work closely with Supervisors and clinicians to submit intake packets in timely manner.
Track monthly no show and cancellations of appointments.
Coordinate and provide technical assistance upon requests for medical records and court subpoenas.
Assist the Program Director with weekly outreach efforts and monthly outreach projects.
Purchase and monitor program and outreach supplies.
Submit program expense reports to Accounting Department.
Create bi-weekly Productivity Reports.
Prepare recruitment and interview packets.
Manage applicants on ATS.
Reserve and prepare training rooms (room arrangements, computer, projector, speakers, etc.) for staff meetings, forums, and trainings.
Schedule and coordinate with external trainers.
Submit approved program mileage.
Performs other related duties as required and assigned.
For more than 30 years, SCCS has provided care, counseling, coaching and essential mental health services for children, teen, young adults and their families. As specialists in the field of mental health, SCCS employees possess diverse professional skills equipping us as a team to treat each client's unique needs.
Looking to make a difference?please apply!
Experience and Skills:
High School Diploma; vocational or college education preferred but not required.
Valid CA driver's license and proof of automobile insurance.
Completion of CPR/First Aid/ProACT certification within the first thirty (30) days of employment.



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